The Mass Intentions Scheduling & Tracking (MIST) software application is designed to provide the easy entry, scheduling and tracking of all Mass Intentions. Enabling staff to enter a request and instantly assign the request to a Mass using a requestor’s optional preferences and priorities. Staff can also easily assign a request manually. Once assigned, the requestor can be notified: in person; by printed mail or by automatically sending an email message; in up to three languages of choice. Requests can be filtered by donation received status, scheduling status, notification status and celebrated status. Staff can then print the Mass Intentions for the upcoming weekdays and weekend. Donations are tracked and reported by month as Mass intentions are said. An automated Mass Calendar showing the Mass Intentions past and future can be viewed and printed. The MIST supports: multiple users accessing a shared perpetual Mass Calendar; easy Mass Intention Request scheduling changes; multiple celebrants, Mass locations, Mass types, and deceased indicators; adding one-time extra Masses for weddings, funerals, holy days, etc.; adding extra Intentions for a Mass; changes to the permanent Mass schedule(s); automated selection lists to reduce keying entry and errors; customized mail and email notifications.

Installation:

The MIST application and database are a standalone and self-installing Microsoft Access set of files. Microsoft Access is not required to be installed for its use.

Single User Installation:

The files, MIST.accdr and MIST_be.accdb should always be located in their own folder and periodically copied (backup), together, to your back up media. Ideally, the files would be backed-up nightly and backed-up to an external media (external hard drive, flash drive, CD, DVD, etc.) at least weekly.

Multi-User Installation:

Each user’s computer needs to have its own copy of the MIST.accdr (front end) application file. The file should be located in the same named folder on each computer. The database (back end) file, MIST_be.accdb, should be located on either the network server computer or one of the network workgroup computers. The file must be located in a shared folder with read/write/update permissions granted to all users. The shared folder should be periodically copied (backup) to your back up media. Ideally, the files would be backed-up nightly and backed-up to an external media (external hard drive, flash drive, CD, DVD, etc.) at least weekly.

The following steps should be completed prior to entering Mass Intention Requests (NOTE: most of the set up steps are already completed by us on your behalf before we send the MIST software to you):

Open MIST to display the Main Menu. Click on the button to open the Settings and Reference Tables form.

The entry form is displayed and consists of the following tabs:

Reference Tables (enter the values for these lookup tables) Tab:

· Celebrants/Priests: Enter a new record for each celebrant. Include Celebrants from all Mass locations.

· Deceased Indicators: Use the samples supplied or add/delete/edit as needed. This will be displayed on printed Mass intention listings.

· Mass Languages: Enter the default and any other languages that may be used.

· Mass Types: Use the samples supplied or add/delete/edit as needed.

· Ministries (optional entry): Use the samples supplied or add/delete/edit as needed.

· Notification Choices: Use the samples supplied or add/delete/edit as needed. Check the default (most common) choice.

· (Request) Received By (optional entry): Enter the staff name or initials or n/a if not used. Check the default (most common) choice.

· (Request) Received Method: Use the samples supplied or add/delete/edit as needed. Check the default (most common) choice.

NOTE: If desired, you may assign default values to be used for some of these by placing a check in the Default checkbox.

Parish Tab:

· Enter the particulars for the Church/Parish: name, pastor, addresses, phone numbers and email addresses.

· The number of days to keep Intention Requests active once celebrated. This is the value used to decide when to move a celebrated/offered/said Intention Request record to the Archived Mass Intention Requests. NOTE: Once an Intention Request has been moved it is irreversible.

· What word or symbol to use to indicate a Deceased intention and choose whether to show the indicator before or after the intended’s name.

· Turn the Auto-Schedule feature on or off.

· The start date to begin the scheduling of requests. This date MUST FALL ON A MONDAY.

· The languages to use for requestor notification by mail or email. One, two or three languages are supported.

· The Donation/Stipend amount if a set amount is customary.

· If the Donation/Stipend is assumed to be received with the request then check the “Assume Donation Received” checkbox.

· If Requestor’s are to be issued a Receipt for their Donation/Stipend you can let that be processed by MIST. By placing a check in the “Turn On Receipt Processing” checkbox and entering the “Last Receipt Number Used” a “Check Number” (or cash) and “Receipt Number” will be shown on the Mass Intention Requests and Mass Calendar forms and the Mass Intention Confirmation hardcopy given to the Requestor.

· This tab also displays the currently used location of the MIST backend database file and allows you to change the location or path. This function should only be used by staff knowledgeable in and responsible for your computer applications and network.

Locations Tab:

· Enter a particular Mass location: location name, pastor, addresses, phone numbers and email addresses.

· If there is only one Mass location you still need to enter that location. For multiple Mass locations click on the New button and enter the particulars for each location.

· Locations may also be used to break out Mass reports and Financial reports.

· Locations may also be used to schedule and track donations for entities other than church and chapel, ie Altar Candles; Altar Flowers; Sanctuary Candles, Shrines, etc. Create a Location record for each of these non-Mass entities.

Mass Schedule Template Tab:

· Enter the Mass schedule for a week beginning with Monday and starting with the earliest Mass for each location. Changes can be made to the template starting with an Effective Date that you enter. If you only celebrate/offer one Intention per Mass then the “Intention#” field value should be set to 1 for each Mass. However, if you offer multiple Intentions per Mass then the Intention# field value should start at 1 and increase by 1 for each additional Intention slot available at that Day, Time and Location. The Mass Schedule Template normally will be set up prior to MIST installation. Contact Clar Software Services, LLC, for assistance with any changes needed.

· If you have a Mass that you do not schedule an intention for then place a checkmark in the Blocked field. Further, if you have a Mass that you always offer to an entity other than a parishioner such as Pro Populo then Block and enter the entity into the Intention field.

· If you always know who the Celebrant (Priest) is going to be for a Mass and you wish to break out Financial reports then enter the Celebrant’s name in that field.

· If you offer a Mass in another Language then enter the Language in that field. This will enable an intention requestor to select Language as a Preference for auto-scheduling.

Notification Templates Tab:

Mail Notice tab:

· Return Address Section:

Complete the specifications requested as per the envelope in use.

· Addressee Section:

Complete the specifications requested as per the envelope in use.

· Mail text body:

Complete the mail text body for each of the languages in use.

The “Available Fields” listed on the right of the form (i.e. %Requestor%, %Intended%, %MassDate%, %MassTime%, %Location%, %Celebrant%, %Donation%, %ReceivedDate%, %ReceivedMethod%, %ReceiptNumber% and %CheckNumber%) are placeholders and will be substituted with the selected request’s actual values at the time of printing. Embed the placeholders along with your text to produce the desired letter.

Email Notice tab:

· HTML Code checkbox: Check this box only if the message text is formatted for the Internet.

· From Email address: Enter the email address to be shown as the message sender.

· Email message Subject and text body:

Complete the mail text body for each of the languages in use.

The “Available Fields” listed on the right of the form (i.e. %Requestor%, %Intended%, %MassDate%, %MassTime%, %Location%, %Celebrant%, %Donation%, %ReceivedDate%, %ReceivedMethod%, %ReceiptNumber% and %CheckNumber%) are placeholders and will be substituted with the selected request’s actual values at the time of sending. Embed the placeholders along with your text to produce the desired message.

Email Settings Tab:

· These settings normally will be set up prior to MIST installation. Coordinate with Clar Software Services, LLC, for assistance with changes. These settings are used to enable the sending of email notifications of Intention Requests.

Calendar Settings Tab:

· These settings normally will be set up prior to MIST installation. Coordinate with Clar Software Services, LLC, for assistance with changes. These settings are used to control the Mass Calendar week and Bulletin week layouts.

Customization:

The Mass Intentions Scheduling & Tracking software (MIST) may be customized to meet needed functionality beyond that included in the standard program and database. A fixed price bid will be provided by Clar Software Services, LLC, before, during or after the program has been installed. The EULA will also apply to customizations.

Main Menu:

Mass Intention Requests:

If you are at the Main Menu and you wish to add and schedule new Mass Intention Requests or search through Mass Intention Requests click on the button to open the Mass Intention Requests form.

When you first open the Mass Intention Requests form you will be displaying the first request entered. If you have not entered any requests yet then you will be in add new request mode. Click the New button to add a new request. If you want to cancel this action (i.e. you want to look at another request or close the form) click on the Undo toolbar button (see red arrows). Fields with a yellow background are required entry. Fields with a red label are filled-in by the software for you. Dropdown lists (see blue arrow) have a down key for making your selection. However, you may type the individual letters of the selection and if it matches a value it will automatically complete itself. Any of the checkbox type fields can be set to a check by typing a Y or y and unchecked by typing an N or n.

The Filters section allows you to track requests. You can filter out requests based on Donation being received; Intention being scheduled; Requestor/Addressee being notified and Intention being celebrated. To clear the filters and display all requests click on the Reset button. To print preview or hardcopy of the filtered set of requests click on the Print button.

A requestor may have a preferred date, time, day, location, celebrant or language for their Intention. Use the Preferences section to attempt to locate a Mass that meets their request. The Priorities are used to control the order in which Preferences are searched. At least the 1^st Priority must be selected from the list. If the requestor cannot obtain their 1^st Priority then a search will be done on their 2^nd Priority (if selected) and if not available then on their 3^rd Priority (if selected). The Priorities available for each search are similar to the Preferences plus there are some useful combinations of Preferences, ie: Date&Time, Time&Day, Time&Day&Location, etc.

Note: If you wish to bypass auto-scheduling a request then you will need to manually schedule the request using the Mass Calendar form.

If the “Auto-Schedule on Save” checkbox is checked and an open Mass can be located that meets the Preferences section the Intention is then assigned to the Mass and the Mass information is displayed in the Scheduled section.

To schedule the Intention to the first available open Mass leave the Preferences section blank and have the Auto-Schedule on Save checkbox checked. Then click on the Save button; the Intention Request will be assigned to the first available Mass and the Mass scheduling information is displayed in the Scheduled section.

If you want to clear a scheduled Intention and the Mass date/time has not already passed then click on the Clear Schedule button. To re-schedule the Intention start as if you were entering a new request.

The Duplicate button can be used to open a new request and copy over most of the current request’s information. The new request would need to be scheduled using a new set of Preferences. This is useful to save keystrokes and reduce keying errors.

To delete a request it must not be scheduled or already celebrated. You then click on the Delete button and when you exit the request; data will be transferred and can be displayed from the Archived Mass Intention Requests form. Note: Intention Request deletion cannot be reversed.

The Print Confirmation button can be used to print a confirmation of the Intention showing the scheduling and, optionally, as a receipt for a donation (the Confirmation is opened in Print Preview mode; click on the Print toolbar to send to the printer; click on the Close Print Preview to return.).

To get helpful instructions in searching through the requests click on the Search Help button. The following dialog window opens:

If you want to sort the requests place a mouse click on the field you wish to sort on then click on either the A-Z (ascending) or Z-A (descending) toolbar button.

Searching or sorting requests does not cause any change to the data or how the requests are processed by the software.

When you use the Filters you can print a list of the filtered records by clicking on the Print button inside the Filters section.

Mass Calendar:

If you are at the Main Menu and you wish to add and/or schedule Intention Requests; or maintain the Mass Intentions Calendar click on the button to open the Mass Calendar form:

The Mass Calendar form is divided into a left and right pane. The left pane is very similar to the Mass Intention Requests form with two major differences. First, with this form the Intention Requests can be Manually Assigned by you to a specific Mass. For instance, a request was unable to be Auto-Scheduled when first entered using the Mass Intention Requests form for some reason, say a Mass date was not open. The Requestor then says to you to pick an open Mass as near to that date as possible. When you open the Mass Calendar form you see the unscheduled request in the left pane. Using the right and left Arrowhead buttons on the right pane lets you move backward and forward in the Mass Calendar, and when you see an open Mass date you then click on the Mass row’s blue cell to select it and then click on the Manually Assign button in the left pane to assign the Intention to that Mass you selected in the right pane. Second, you are unable to Search through the Intention Requests with this form as you can with the Mass Intention Requests form. NOTE: Although you may enter information in the Location, Time, Intention, Celebrant and Comment fields of a Mass row showing on the right pane that data entered does not constitute the creation or scheduling of an actual Intention Request. That can only be done using either the left pane (Mass Intentions to be Scheduled) or the Mass Intention Requests form.

Clicking on the Mass row’s L.M. button opens the Liturgical Ministries form:

The Mass Calendar form also provides a method to insert an extra Mass or Intention slot into the Mass Calendar. For instance, a wedding or funeral or holy day requires a one-time Mass to be said at a date and time not part of the normal weekly schedule. Add this Mass by a click on the Insert Extra Masses/Intentions button. Enter the Mass Date, Mass Time, select the Mass Type, and Location (these are all required entries) and the other fields as needed. When done click on the Save and Close buttons. Back on the Mass Calendar form you can now go to the right pane and move to the week of the extra Mass/Intention and see it ready to be scheduled. At this point you might enter the Intention for the wedding, funeral, etc. on the left pane and Manually Assign the Intention to the extra Mass.

Click on the Print Calendar for Week button to display a Print Preview of the Mass Calendar for the week being displayed:

Mass Notifications:

Use this form to print a notification letter or send a notification email message. The letter will show all the Mass Intentions for the Addressee on the same page as long as the Addressee field is exactly the same value for each Mass Intention Request scheduled. If the Addressee field is blank for the request then the Requestor’s Name field value is used instead. The notification will be generated in the Language of choice; up to 3 Languages can be made available. To reprint a letter or resend an email go to the Mass Intentions Request form; locate the request; and blank out the Notified field.

Print Weekly Mass Schedules:

Print Mass Calendar Listing:

The Datasheet View button opens a read-only grid that can be filtered by column, sorted by column, column drag and shows more data fields then the hardcopy version. The grid is somewhat similar to a spreadsheet and can be copy/paste to Excel.

Print Mass Intention Requests Listing:

The Datasheet View:

Print Mass Intention Receipts Listing:

Print Financial Report:

The Financial Report can be run as soon as the month has past. For the above example, June 1, 2012 would be the earliest date the report could be run for any month up to and including May, 2012.

To obtain the Financial Report select the Report Month, Location and Celebrant from the drop down lists, then click on the Gather Data button. To preview and print the report click on the Print Report button.

The report data may be Gathered again if data needs to be updated (changed, added or deleted) that affects the report.

NOTE: When a Financial Report is re-run due to updates to a prior Report Month all the Financial Reports following that Report Month will also need to have their data Gathered again and reported to roll the updates through to the most recent Report Month.

TIP: The Locations and Celebrants reference tables can be manipulated to allow you to gather and report the donations/stipends associated with entities such as Sanctuary Lights, Shrines, visiting priests, flowers, and any number of entities that parishioners and others may use in your parish as needed. Discuss your needs with us beforehand.

Parishioners Ministries:

Archived Mass Intention Requests:

Settings and Reference Tables:

Exit:

Web Site Links:

www.mass-intentions.com
www.clarsoftware.com

Blog Link:

http://massintentionssoftware.blogspot.com/

I'm creating this blog for you to use as a way to communicate with each other and with me. Feel free to ask us all for help using the software; or you may have an unusual situation and would like to know how others may have handled it; or maybe there is a feature that you would like to see added to the software and want to get feedback from other users; or whatever may come up.

In any case, do not feel hesitant about speaking freely and letting others know what is on your mind.

This blog is also a way for me to understand those issues that are important to you.

So please join in!

Regards,
Ray Clar

How To’s – Quick Steps:

Transferring scheduled Intentions from a paper calendar to the MIST software:

This is one possible approach:

· Decide the Monday that will be your MIST Start Date, ie: 7/04/2011. When picking this date allow enough time to enter every intention that has already been scheduled on the paper calendar beginning on your MIST Start Date and going forward in the paper calendar until the last intention has been scheduled.

· Open your paper calendar to the MIST Start Date.

· Open the Mass Calendar form from the MIST Main Menu.

· Move to the MIST Start Date week on the right-side Mass Intentions Calendar pane. Use either the ‘Week of:’ drop down list or the Arrowhead buttons to move forward or backward within the Mass Calendar.

· Enter the minimum Intention Request information from the paper calendar into the left-side pane (ie: you will not likely do notification, so set to none, etc.). The data entry fields that you will need to enter have a yellow background. Plus, you may enter the Donation Amount and Date of Receipt. This pane is titled Mass Intentions to be Scheduled. Since these Intention Requests have already been scheduled you would not want to use the Auto Assign button for this processing.

· Click on the blue cell to select the row with the Mass Date, Location and Time that matches the Intention Scheduling from the paper calendar over on the right-side Mass Intentions Calendar pane.

· Click the Manually Assign button on the left-side pane and check that the intention has been slotted correctly on the right-side pane. At this very instant the intention on the left pane will disappear because it has now been scheduled.

· Repeat these steps until all Intention Requests have been transferred from the paper calendar to the Mass Intentions Calendar.

· If you have any extra Masses (ie wedding, funeral, holy days, etc.) click on the Insert Extra Masses/Intentions button to add the row to the Mass Intentions Calendar pane. Then enter the Intention Request info from the paper calendar using the same method as above.

· If you have holy days and need to change the MIST Mass Calendar Mass Time you can change the Time for that Mass on the Mass Intentions Calendar pane . If you need to change a Mass date or whatever, first check the Block checkbox for the normal Mass Time and insert an extra mass with the revised Mass Date, etc.

· Once you have decided on your MIST Start Date, any new Intention Requests received that fall on or after that date must be entered into MIST and scheduled there rather than the paper calendar. See “Enter a Mass Intention Request” for those steps. On the day of your MIST Start Date you may close your paper calendar and put in aside.

Entering an Intention Request:

Where the Requestor does not specify any scheduling Preferences:

· Open the Mass Intention Requests form from the MIST Main Menu.

· The form opens, now click on the New button.

· Enter all the fields with a yellow background (yellow means these are required entry): Intention’s Name; Deceased checkbox; Request Received date; Requestor’s Name; Notification Choice and Language checkbox. The Intention and Requestor Name fields are not edited for content; so you may enter anything you like up to 250 characters long

· Enter the mailing address and/or email address and/or phone as required by the Notification Choice field.

· Enter the Donation or Stipend Amount and the date it was received. The Donation received amounts and date may be preset to default values at your parish. Note: This should be known by you beforehand.

· Enter the remaining data as necessary.

· If ‘Auto-Schedule on Save’ is checked the Intention will be scheduled into the first available Mass as soon as you click on the Save; New; Duplicate or Close buttons. If ‘Auto-Schedule on Save’ is not checked the Intention will not be scheduled into the Mass Calendar.

· Click on the Save button to save the Intention Request you have just entered.

· Click on the Print Confirmation button to print the Intention Request and Scheduling information to be given to the Requestor.

· Click on the Close button to return to the Main Menu.

Entering an Intention Request:

Where the Requestor specifies scheduling Preferences:

· Open the Mass Intention Requests form from the MIST Main Menu.

· The form opens, now click on the New button.

· In the Preferences area, depending on the request, you may enter or select from the following: Mass Date; Mass Time; Mass Day; Location of Mass; Celebrant of Mass; and/or Language of Mass. A request may be attempted using up to 3 possible Priorities. The Priorities will be used in order to locate an available Mass. The Priorities are not inclusive, that is, then are not added together such that a Preference would be met only when all Priorities selected are met. For example, a Mass Time is requested and a Mass Day is requested; with the 1^st Priority as Time and the 2^nd Priority as Day. This would be interpreted by the Auto-Scheduler as step 1) is a Mass available that has the Mass Time requested? If so, then stop searching and assign the Intention to the earliest available Mass with that Time. If not, step 2) then search now for the 2^nd Priority, Mass Day. In this example the requestor may get the Mass Time desired but not the Mass Day desired or vice versa. So, to find an available Mass with both the Mass Time and Day desired you would select as the 1^st Priority the value “Time&Day” met together, with maybe the Day alone as the 2^nd Priority. Some Preference values will always be searchable, ie Mass Date, Mass Time; while others may not be, ie Location, Celebrant or Language. This is dependent on how your Mass Calendar is set up for your parish.

· Enter the mailing address and/or email address and/or phone as required by the Notification Choice field.

· Enter the remaining data as necessary.

· If ‘Auto-Schedule on Save’ is checked the Intention will be scheduled into the first available Mass that meets the Preferences and Priorities as soon as you click on the Save; New; Duplicate or Close buttons. If ‘Auto-Schedule on Save’ is not checked the Intention will not be scheduled into the Mass Calendar.

· Click on the Save button to save the Intention Request you have just entered.

· Click on the Print Confirmation button to print the Intention Request and Scheduling information, if scheduled, to be given to the Requestor.

· Click on the Close button to return to the Main Menu.

Entering a Wedding, Funeral, Holy Day, etc. Mass and Intention not available in the normal weekly Mass schedule:

· Open the Mass Calendar form from the MIST Main Menu.

· The form opens with the Mass Intentions Calendar showing the current week in the right pane. And any Mass Intentions to be Scheduled showing in the left pane.

· Click on the Insert Extra Masses/Intentions button which opens the entry form.

· Enter the Mass Date and Mass Time and select the appropriate mass Type (ie Wedding, Funeral, Holy Day, etc.), Location, Celebrant, Language and Comment.

· Click on the Save button to save your new Mass into the Mass Intentions Calendar.

· Click on the Close button to close the form and return to the Mass Calendar form.

· Enter the Mass Intention/Request to be scheduled into the left pane of the form.

· Use the “Week of:” drop down list to select the week of the new Mass entered. Or use the Arrowhead buttons to move to the week of the new Mass entered.

· Click on the blue cell to select the row of the new Mass.

· Move back to the left pane and click on the Manually Assign button to schedule the Intention.

· Click on the new Mass’s Confirm. (Confirmation Hardcopy) button (a small printer icon button on each row) to print the Intention Request and Scheduling information, to be given to the Requestor.

· Click on the Close button to return to the Main Menu.

Rescheduling an Intention Request:

When you know the currently scheduled date:

· Open the Mass Calendar form from the MIST Main Menu.

· The form opens with the Mass Intentions Calendar showing the current week in the right pane. And any Mass Intentions to be Scheduled showing in the left pane.

· Use the “Week of:” drop down list to select the week of the currently scheduled date. Or use the Arrowhead buttons to move to the week of the currently scheduled date.

· Locate the Mass with the scheduled Intention on the Mass Intentions Calendar.

· Click on the blue cell to select the row of the Mass.

· Click on the Clear (…) button to remove the Intention from the row of the Mass Intentions Calendar.

· The Intention Request is not lost. It is now located on the left pane as a Mass Intentions to be Scheduled. If there were no Intentions on the left pane waiting to be scheduled when you opened this form then the Intention Request is showing as the only record on the left pane. Otherwise, click on the left pane’s next record arrow button until you have the Intention Request showing.

· Use the “Week of:” drop down list to select the week of the new Mass to be assigned. Or use the Arrowhead buttons to move to the week of the new Mass to be assigned.

· Click on the blue cell to select the row of the new Mass.

· Move back to the left pane and click on the Manually Assign button to schedule the Intention. Or, if you wish to enter Preferences or not and use Auto Assign then do those steps. Referred to above.

· Click on the Close button to return to the Main Menu.

Rescheduling an Intention Request:

When you do not know the currently scheduled date: (these steps will include searching)

· Open the Mass Intention Requests form from the MIST Main Menu.

· Locate the Intention Request: Click in either the Intention’s Name or Requestor’s Name field to place the mouse pointer in the field that you wish to search on. Click to open the Find (Binocular) toolbar (or key Control-f) on the outermost window header for MIST. With the Find dialog open click in the “Find What:” field and enter part or all of the name. Then in the “Match:” field select ‘Any Part of Field’ from the list. Click on the Find Next button. Repeat clicking on the Find Next button until you have the Intention Request you are looking to reschedule showing. Note: For more help with searching click on the Search Help button.

· Click on the Clear Schedule button to remove the Intention from the Mass Calendar. A message box will ask you to confirm your action, click the OK button. A warning message about ‘Auto-Schedule on Save’ is displayed, click the OK button. The fields in the Scheduled area will now be empty.

· At this point enter the new scheduling Preferences and Priorities as/if needed.

· Click on the Save button to save the Intention Request scheduling changes you have just entered.

· Click on the Print Confirmation button to print the Intention Request and Scheduling information, if scheduled, to be given to the Requestor.

· Click on the Close button to return to the Main Menu.

Deleting an Intention Request:

· Open the Mass Intention Requests form from the MIST Main Menu.

· Locate the Intention Request using the record navigation Arrowhead buttons or by doing a Search as described above (see: Search Help button description).

· If the Intention Request has been scheduled and the scheduled Mass Date has passed, you cannot Delete an Intention that has been celebrated (said/offered). If the scheduled Mass Date has not passed then click on the Clear Schedule button, if necessary. Then click on the Delete button. A confirmation message is displayed, click on the OK button. Click on the next message’s OK button. NOTE: Once an Intention Request has been Deleted the record is moved to the Archived Mass Intention Requests; this action is permanent and you will not be able to un-delete or change the Intention Request data.

· Click on the Close button to return to the Main Menu.

End User License Agreement (EULA):

Clar Software Services, LLC (herein known as the company) software license agreement:

Mass Intentions Scheduling & Tracking Software (herein known as the software) end user license terms:

RETAIL LICENSE TERMS

These license terms are an agreement between the company and you. Please read them. They apply to the software that accompanies these license terms, which includes the media on which you received it, if any. The terms also apply to any company

• updates,

• supplements,

• Internet-based services, and

• support services

for this software, unless other terms accompany those items. If so, those terms apply.

BY USING THE SOFTWARE, YOU ACCEPT THESE TERMS. IF YOU DO NOT ACCEPT THEM, DO NOT USE THE SOFTWARE. INSTEAD, RETURN IT TO THE RETAILER FOR A REFUND OR CREDIT. If you cannot obtain a refund there, contact the company serving your country for information about the company’s refund policies. In the United States and Canada, call (928) 541-1287 or see www.clarsoftware.com.

AS DESCRIBED BELOW, USING THE SOFTWARE ALSO OPERATES AS YOUR CONSENT TO THE TRANSMISSION OF CERTAIN COMPUTER INFORMATION DURING ACTIVATION, VALIDATION AND FOR INTERNET-BASED SERVICES.

IF YOU COMPLY WITH THESE LICENSE TERMS, YOU HAVE THE RIGHTS BELOW FOR EACH LICENSE YOU ACQUIRE.

1. OVERVIEW. These license terms permit installation and use of one copy of the software on one device, along with other rights, all as described below.

2. INSTALLATION AND USE RIGHTS. Before you use the software under a license, you must assign that license to one device. That device is the “licensed device.” A hardware partition or blade is considered to be a separate device.

a. Licensed Device. You may install and use one copy of the software on the licensed device.

b. Portable Device. You may install another copy on a portable device for use by the single primary user of the licensed device.

c. Separation of Components. The components of the software are licensed as a single unit. You may not separate the components and install them on different devices.

3. ADDITIONAL LICENSING REQUIREMENTS AND/OR USE RIGHTS.

a. Remote Access. The single primary user of the licensed device may access and use the software installed on the licensed device remotely from any other device. You may allow other users to access the software to provide you with support services. You do not need additional licenses for this access. No other person may use the software under the same license at the same time for any other purpose.

b. Media Elements and Templates. You may copy and use images, clip art, animations, sounds, music, shapes, video clips and templates provided with the software and identified for such use in documents and projects that you create. You may distribute those documents and projects non-commercially. If you wish to use these media elements or templates for any other purpose, contact the company to learn whether that use is allowed.

c. Font Components. While the software is running, you may use its fonts to display and print content. You may only

• embed fonts in content as permitted by the embedding restrictions in the fonts; and

• temporarily download them to a printer or other output device to help print content.

d. Multiplexing. Hardware or software you use to

• pool connections, or

• reduce the number of devices or users that directly access or use the software

(sometimes referred to as “multiplexing” or “pooling”), does not reduce the number of licenses you need.

e. Trial and Conversion. Some or all of the software may be licensed on a trial basis. Your rights to use trial software are limited to the trial period. The trial software and length of the trial period are set forth during the activation process. You may have the option to convert your trial rights to subscription or perpetual rights. Conversion options will be presented to you at the expiration of your trial period. After the expiration of any trial period without conversion, most features of the trial software will stop running. At that time you can continue to open, view and print any documents you created with the trial software.

f. Subscription Software. If you licensed the software on a subscription basis, your rights to use the software are limited to the subscription period. You may have the option to extend your subscription or convert to a perpetual license. If you extend your subscription, you may continue using the software until the end of your extended subscription period. See the software activation screens or other accompanying materials for subscription details. After the expiration of your subscription, most features of the software will stop running. At that time you can continue to open, view and print any documents you created with the

7. SCOPE OF LICENSE. The software is licensed, not sold. This agreement only gives you some rights to use the software. THE COMPANY and if applicable your manufacturer, reserve all other rights. Unless applicable law gives you more rights despite this limitation, you may use the software only as expressly permitted in this agreement. In doing so, you must comply with any technical limitations in the software that only allow you to use it in certain ways. For more information, see www.clarsoftware.com/MIS/. You may not:

• work around any technical limitations in the software;

• reverse engineer, decompile or disassemble the software, except and only to the extent that applicable law expressly permits, despite this limitation;

• make more copies of the software than specified in this agreement or allowed by applicable law, despite this limitation;

• publish the software for others to copy;

• use the software in any way that is against the law;

• rent, lease or lend the software; or

• use the software for commercial software hosting services.

8. BACKUP COPY. You may make one backup copy of the media. You may use it only to reinstall the software.

9. DOCUMENTATION. Any person that has valid access to your computer or internal network may copy and use the documentation for your internal, reference purposes.

10. NOT FOR RESALE SOFTWARE. You may not sell software marked as “NFR” or “Not for Resale.”

13. UPGRADE OR CONVERSION. To upgrade or convert software, you must first be licensed for the software that is eligible for the upgrade or conversion. Upon upgrade or conversion, this agreement takes the place of the agreement for the software you upgraded or converted from. After you upgrade or convert, you may no longer use the earlier version of the software you upgraded or converted from.

14. PROOF OF LICENSE.

a. Genuine Proof of License. If you acquired the software on a disc or other media, a genuine THE COMPANY proof of license label with a genuine copy of the software identifies software licensed under the terms of this agreement. To be valid, this label must appear on THE COMPANY packaging. If you receive the label separately, it is invalid. You should keep the packaging that has the label on it to prove that you are licensed to use the software. If you acquire the software without a disc or other media, your proof of purchase and any accompanying collateral from your merchant identifying the software is your proof of license. Proof of purchase may be subject to verification by your merchant’s records.

b. Upgrade or Conversion License. If you upgrade or convert the software, your proof of license is identified by

• the genuine THE COMPANY proof of license for the software you upgraded or converted from; and

• proof of purchase and any accompanying collateral from a merchant identifying the software you upgraded or converted to. Proof of purchase may be subject to verification by your merchant’s records.

c. To identify genuine THE COMPANY software, see www.clarsoftware.com/MIS/.

15. REASSIGN TO ANOTHER DEVICE. You may reassign the license to a different device any number of times, but not more than one time every 90 days. If you reassign, that other device becomes the “licensed device.” If you retire the licensed device due to hardware failure, you may reassign the license sooner.

16. TRANSFER TO A THIRD PARTY. The first user of the software may make a one-time transfer of the software, and this agreement, directly to a third party. The first user must uninstall the software before transferring it separately from the device. The first user may not retain any copies. Before any permitted transfer, the other party must agree that this agreement applies to the transfer and use of the software. The transfer must include the proof of license. If the software is an upgrade, any transfer must also include all prior versions of the software.

17. EXPORT RESTRICTIONS. The software is subject to United States export laws and regulations. You must comply with all domestic and international export laws and regulations that apply to the software. These laws include restrictions on destinations, end users and end use. For additional information, see www.clarsoftware.com/MIS/.

18. SUPPORT SERVICES. The company provides support services for the software as described at www.clarsoftware.com/MIS/.

19. ENTIRE AGREEMENT. This agreement (including the warranty below), any addendum or amendment included with the software, and the terms for supplements, updates, Internet-based services and support services that you use, are the entire agreement for the software and support services.

20. APPLICABLE LAW.

a. United States. If you acquired the software in the United States, Washington state law governs the interpretation of this agreement and applies to claims for breach of it, regardless of conflict of laws principles. The laws of the state where you live govern all other claims, including claims under state consumer protection laws, unfair competition laws, and in tort.

b. Outside the United States. If you acquired the software in any other country, the laws of that country apply.

21. LEGAL EFFECT. This agreement describes certain legal rights. You may have other rights under the laws of your state or country. You may also have rights with respect to the party from whom you acquired the software. This agreement does not change your rights under the laws of your state or country if the laws of your state or country do not permit it to do so.

22. LIMITATION ON AND EXCLUSION OF DAMAGES. YOU CAN RECOVER FROM THE COMPANY AND ITS SUPPLIERS ONLY DIRECT DAMAGES UP TO THE AMOUNT YOU PAID FOR THE SOFTWARE. YOU CANNOT RECOVER ANY OTHER DAMAGES, INCLUDING CONSEQUENTIAL, LOST PROFITS, SPECIAL, INDIRECT OR INCIDENTAL DAMAGES.

This limitation applies to

• anything related to the software, services, content (including code) on third party Internet sites, or third party programs; and

• claims for breach of contract, breach of warranty, guarantee or condition, strict liability, negligence, or other tort to the extent permitted by applicable law.

It also applies even if

• repair, replacement or a refund for the software does not fully compensate you for any losses; or

• The company knew or should have known about the possibility of the damages.

Some states do not allow the exclusion or limitation of incidental or consequential damages, so the above limitation or exclusion may not apply to you. They also may not apply to you because your country may not allow the exclusion or limitation of incidental, consequential or other damages.

***********************************************************************************************************************************************************************************************************************************

LIMITED WARRANTY

A. LIMITED WARRANTY. If you follow the instructions, the software will perform substantially as described in the company materials that you receive in or with the software.

B. TERM OF WARRANTY; WARRANTY RECIPIENT; LENGTH OF ANY IMPLIED WARRANTIES. THE LIMITED WARRANTY COVERS THE SOFTWARE FOR ONE YEAR AFTER ACQUIRED BY THE FIRST USER. IF YOU RECEIVE SUPPLEMENTS, UPDATES, OR REPLACEMENT SOFTWARE DURING THAT YEAR, THEY WILL BE COVERED FOR THE REMAINDER OF THE WARRANTY OR 30 DAYS, WHICHEVER IS LONGER. If the first user transfers the software, the remainder of the warranty will apply to the recipient.

TO THE EXTENT PERMITTED BY LAW, ANY IMPLIED WARRANTIES, GUARANTEES OR CONDITIONS LAST ONLY DURING THE TERM OF THE LIMITED WARRANTY. Some states do not allow limitations on how long an implied warranty lasts, so these limitations may not apply to you. They also might not apply to you because some countries may not allow limitations on how long an implied warranty, guarantee or condition lasts.

C. EXCLUSIONS FROM WARRANTY. This warranty does not cover problems caused by your acts (or failures to act), the acts of others, or events beyond the company’s reasonable control.

D. REMEDY FOR BREACH OF WARRANTY. THE COMPANY WILL REPAIR OR REPLACE THE SOFTWARE AT NO CHARGE. IF THE COMPANY CANNOT REPAIR OR REPLACE IT, THE COMPANY WILL REFUND THE AMOUNT SHOWN ON YOUR RECEIPT FOR THE SOFTWARE. IT WILL ALSO REPAIR OR REPLACE SUPPLEMENTS, UPDATES AND REPLACEMENT SOFTWARE AT NO CHARGE. IF THE COMPANY CANNOT REPAIR OR REPLACE THEM, IT WILL REFUND THE AMOUNT YOU PAID FOR THEM, IF ANY. YOU MUST UNINSTALL THE SOFTWARE AND RETURN ANY MEDIA AND OTHER ASSOCIATED MATERIALS TO THE COMPANY WITH PROOF OF PURCHASE TO OBTAIN A REFUND. THESE ARE YOUR ONLY REMEDIES FOR BREACH OF THE LIMITED WARRANTY.

E. CONSUMER RIGHTS NOT AFFECTED. YOU MAY HAVE ADDITIONAL CONSUMER RIGHTS UNDER YOUR LOCAL LAWS, WHICH THIS AGREEMENT CANNOT CHANGE.

F. WARRANTY PROCEDURES. You need proof of purchase for warranty service.

1. United States and Canada. For warranty service or information about how to obtain a refund for software acquired in the United States and Canada, contact THE COMPANY at

• (928) 541-1287;

• Clar Software Services, LLC, P.O. Box 628, Prescott, AZ 86302; or

• visit www.clarsoftware.com/MIS/.

G. NO OTHER WARRANTIES. THE LIMITED WARRANTY IS THE ONLY DIRECT WARRANTY FROM THE COMPANY. THE COMPANY GIVES NO OTHER EXPRESS WARRANTIES, GUARANTEES OR CONDITIONS. WHERE ALLOWED BY YOUR LOCAL LAWS, THE COMPANY EXCLUDES IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. If your local laws give you any implied warranties, guarantees or conditions, despite this exclusion, your remedies are described in the Remedy for Breach of Warranty clause above, to the extent permitted by your local laws.

H. LIMITATION ON AND EXCLUSION OF DAMAGES FOR BREACH OF WARRANTY. THE LIMITATION ON AND EXCLUSION OF DAMAGES CLAUSE ABOVE APPLIES TO BREACHES OF THIS LIMITED WARRANTY.

THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS, AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE. YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM COUNTRY TO COUNTRY.